Privacy Policy

VIP-Polymers Ltd Privacy Policies

VIP-Polymers Ltd have a long-standing commitment to safeguard the privacy of information entrusted to us. The Privacy Policies below describe the information collected by VIP-Polymers Ltd , how that information may be used, with whom it may be shared, and your choices about such uses and disclosures.

To navigate to a specific privacy policy, click on one of the links below:

Online Privacy Notice

Job Applicant Privacy Notice

Online Privacy Notice

The Website

This privacy policy is for this website www.vip-polymers.com and served by VIP-Polymers Ltd and governs the privacy of its users who choose to use it. The policy sets out the different areas where user privacy is concerned and outlines the obligations & requirements of the users, the website and website owners. Furthermore the way this website processes, stores and protects user data and information will also be detailed within this policy.

This website and its owners take a proactive approach to user privacy and ensure the necessary steps are taken to protect the privacy of its users throughout their visiting experience. This website complies to all UK national laws and requirements for user privacy.

Use of Cookies

This website uses cookies to better the users experience while visiting the website. Where applicable this website uses a cookie control system allowing the user on their first visit to the website to allow or disallow the use of cookies on their computer / device. This complies with recent legislation requirements for websites to obtain explicit consent from users before leaving behind or reading files such as cookies on a user’s computer / device.

Cookies are small files saved to the user’s computers hard drive that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website.
Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and its external serving vendors.

This website uses tracking software to monitor its visitors to better understand how they use it. This software is provided by Google Analytics which uses cookies to track visitor usage. The software will save a cookie to your computers hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information. You can read Google’s privacy policy here for further information [http://www.google.com/privacy.html ].

Other cookies may be stored to your computers hard drive by external vendors when this website uses referral programs, sponsored links or adverts. Such cookies are used for conversion and referral tracking and typically expire after 30 days, though some may take longer. No personal information is stored, saved or collected.

Contact & Communication

Users contacting this website and/or its owners do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use, as detailed in the Data Protection Act 1998. Every effort has been made to ensure a safe and secure form to email submission process but advise users using such form to email processes that they do so at their own risk.

This website and its owners use any information submitted to provide you with further information about the products / services they offer or to assist you in answering any questions or queries you may have submitted. This includes using your details to subscribe you to any email newsletter program the website operates but only if this was made clear to you and your express permission was granted when submitting any form to email process. Or whereby you the consumer have previously purchased from or enquired about purchasing from the company a product or service that the email newsletter relates to. This is by no means an entire list of your user rights in regard to receiving email marketing material. Your details are not passed on to any third parties.

External Links

Although this website only looks to include quality, safe and relevant external links, users are advised adopt a policy of caution before clicking any external web links mentioned throughout this website. 

The owners of this website cannot guarantee or verify the contents of any externally linked website despite their best efforts. Users should therefore note they click on external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Adverts and Sponsored Links

This website may contain sponsored links and adverts. These will typically be served through our advertising partners, to whom may have detailed privacy policies relating directly to the adverts they serve.

Clicking on any such adverts will send you to the advertisers website through a referral program which may use cookies and will track the number of referrals sent from this website. This may include the use of cookies which may in turn be saved on your computers hard drive. Users should therefore note they click on sponsored external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Social Media Platforms

Communication, engagement and actions taken through external social media platforms that this website and its owners participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively.

Users are advised to use social media platforms wisely and communicate / engage upon them with due care and caution in regard to their own privacy and personal details. This website nor its owners will ever ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email.

This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.

Shortened Links in Social Media

This website and its owners through their social media platform accounts may share web links to relevant web pages. By default some social media platforms shorten lengthy urls [web addresses] (this is an example: http://bit.ly/zyVUBo).

Users are advised to take caution and good judgement before clicking any shortened urls published on social media platforms by this website and its owners. Despite the best efforts to ensure only genuine urls are published many social media platforms are prone to spam and hacking and therefore this website and its owners cannot be held liable for any damages or implications caused by visiting any shortened links.

Job Applicant Privacy Notice

As part of any recruitment process, VIP-Polymers Ltd. (hereafter referred to as “the Company”) collects and processes personal data relating to job applicants. The Company is committed to being transparent about how we collect and use that data and how we meet our obligations under the General Data Protection Regulations and other similar compliance requirements.

What Information Does The Company Collect?

The Company collects a range of information about you. This includes your:-

  • Name;
  • Address;
  • Contact details (including email address and telephone number);
  • Qualifications, skills, experience;
  • Employment history;
  • Current level of remuneration, including benefit entitlements;
  • Whether or not you have a disability or other special circumstances for which the Company needs to make reasonable adjustments during the recruitment process;
  • Entitlement to work in the UK.

The Company may collect this information in a variety of ways, from:-

  • Application forms or c.v.’s;
  • Passport or other identity documents;
  • Interviews or other forms of assessment (online tests etc.).
  • The Company may also collect personal data about you from third parties, such as:-
  • References supplied by former employers;
  • Employment background check providers;
  • Criminal records checks

The Company will seek information from third parties only once a job offer to you has been made and will inform you that it is doing so.

Data Storage

Data will be stored in a range of different places including, but not limited to:-

  • Your application record;
  • Personnel management systems;
  • Other IT systems (including email).

Why Does VIP-Polymers Process Personal Data?

The Company needs to process data in order to establish the necessary information required to facilitate the recruitment process. We may also need to process your data to enter into a contract with you.

In some cases, the Company needs to process data to ensure that we are complying with our legal and other obligations. For example, we are required to check a successful applicant’s eligibility to work in the UK before employment commences.

The Company has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows the Company to manage the recruitment process, assess and confirm a candidate’s suitability for employment and decide to whom to offer a job. The Company may also need to process data from job applicants to respond to and defend against legal claims.

The Company may process special categories of data, such as information about ethnic origin, sexual orientation or religion or belief, to monitor recruitment statistics.
We may also collect information about whether or not applicants have special circumstances, such as a disability, in case there are reasonable adjustments that can be made for that candidate. The Company processes such information to carry out its obligations and exercise specific rights in relation to employment.

For some roles, the Company is obliged to seek information about criminal convictions and offences. Where the Company seeks this information, we do so because it is necessary for us to carry out our obligations and exercise specific rights in relation to employment.

The Company will not use your data for any purpose other than the recruitment exercise for which you have applied, unless by explicit agreement with yourself.

Retention of Information About Candidates Who Have Been Unsuccessful

If your application is unsuccessful, the Company may keep your personal data on file in case there are future employment opportunities for which you may be suited. The Company will ask for your consent before it keeps your data for this purpose and you are free to withdraw your consent at any time.

Who Has Access To Data?

Your information may be shared internally for the purposes of the recruitment exercise. This includes interviewers involved in the recruitment process, managers in the business area with a vacancy and IT staff if access to the data is necessary for the performance of their roles.

The Company will not share your data with third parties, unless your application for employment is successful and it makes you an offer of employment. The Company will then share your data with:-

  • Former employers to obtain references for you;
  • Employment background check providers to obtain necessary background checks;
  • The Disclosure and Barring Service to obtain necessary criminal records checks.

Personal information may also be shared with the Company’s Occupational Health Advisors to ascertain medical fitness for the job on offer

The Company will not transfer your data outside the European Economic Area, unless by explicit agreement with yourself.

How Does The Company Protect Data?

The Company takes the security of your data seriously. We have internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties. All application forms, c.v.’s, interview notes and test results will be returned to the Personnel Office at the end of the recruitment process for safe storage – see the section headed How Long Will VIP-Polymers Keep Data.

How Long Will VIP-Polymers Keep Data?

If your application for employment is unsuccessful, the Company will hold your data on file for six months after the end of the relevant recruitment process.

If you agree to allow the Company to keep your personal data on file, we will hold your data for a further three months for consideration for future employment opportunities. At the end of that period, or once you withdraw your consent, your data will be deleted or destroyed.

If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment. The periods for which your data will be held are detailed in our Employee Privacy Notice, a copy of which will be issued to you during the Induction process.

Your Rights

As a data subject, you have a number of rights. You can:-

  • access and obtain a copy of your data on request;
  • require the Company to change incorrect or incomplete data;
  • require the Company to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing;
  • object to the processing of your data where the Company is relying on its legitimate interests as the legal ground for processing.

If you would like to exercise any of these rights, please contact Michele Chopping at personnel@vip-polymers.com or Personnel and Development Manager, VIP-Polymers Ltd., 15 Windover Road, Huntingdon, Cambridgeshire, PE29 7EB.

If you believe that VIP-Polymers has not complied with your data protection rights, you can complain to the Information Commissioner.

If An Applicant Chooses to Withhold Personal Data?

You are under no statutory or contractual obligation to provide personal data to the Company during the recruitment process. However, if you do not provide the information, the Company may not be able to fully process your application.

Automated Decision-Making

Our recruitment processes are not based solely on automated decision-making. However, it may be necessary during some recruitment campaigns to use automated decision making through a third party using a web based application system. This process will use “questions” for the purposes of filtering out candidates who do not possess the required level of qualification/experience in certain fields. This does not mean that those candidates who fail the automated decision making will essentially be debarred from the shortlisting process.

You have the right to access information about the reasoning behind any decision taken by automated means and can request in writing, that the Company does not take any automated decisions using your personal data.

You further have the right to request that the Company reconsiders a decision taken by automated means.

Contact Details

If you have any comments or questions about the information contained in this Job Applicant Privacy Notice please contact:-

By E Mail: personnel@vip-polymers.com

In Writing: Personnel and Development Manager
VIP-Polymers Limited
15 Windover Road
Huntingdon
Cambridgeshire
PE29 7EB

By Telephone 01480 44 2575